{"id":4320,"date":"2022-07-27T14:47:34","date_gmt":"2022-07-27T14:47:34","guid":{"rendered":"https:\/\/www.alchavo.com\/en\/?page_id=4320"},"modified":"2022-07-27T18:36:41","modified_gmt":"2022-07-27T18:36:41","slug":"service-guide","status":"publish","type":"page","link":"https:\/\/www.alchavo.com\/en\/service-guide\/","title":{"rendered":"Service guide"},"content":{"rendered":"\t\t
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Service Responsibilities Acknowledgement Guide<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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I. Bank<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Bank Statements<\/td>Send bank statement to accountant or provide online access<\/td>Client<\/td><\/tr>
1. Bank Reconciliation<\/td>Tie out Bank balance with GL<\/td>OSI<\/td><\/tr>
a. Reconciliaci\u00f3n Electr\u00f3nica (Electronic Reconciliation)<\/td>Download bank statement transactions electronically<\/td>OSI<\/td><\/tr>
i. Evaluate electronic transactions<\/td>Evaluate bank balance and transactions sent by email to avoid overdraft<\/td>Client<\/td><\/tr>
ii. Define transactions<\/td>Define withdrawals and deposits<\/td>Client<\/td><\/tr>
b. Manual Reconciliation<\/td>Tie out Bank balance with GL<\/td>OSI<\/td><\/tr>
i. Register Bank Statement Transactions<\/td>Register disbursements, deposits and bank charges<\/td>OSI<\/td><\/tr>
ii. Evaluate Outstanding Transactions<\/td>(Accountant communicate with client to evaluate transactions in transit)<\/td>Client \/ OSI<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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II. Payments <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Data Entry Service <\/td><\/td><\/td><\/tr>
1. Create Payees<\/td>Accountant will create the payee using \"Add Payee Form\" filled out by client<\/td>OSI<\/td><\/tr>
i. Send \u201cAdd Payee Form\u201d<\/td>Complete \"Add Payee Form\" with required payee information and send to accountant<\/td>Client<\/td><\/tr>
2. Register payee invoices<\/td>Accountant will register invoices received by email from client\n<\/td>OSI<\/td><\/tr>
i. Send supplier invoice to your accountant<\/td>Verify invoice, scan invoice and send by email to your accountant<\/td>Client<\/td><\/tr>
B. No \u201cData Entry\u201d service<\/td>Client will create the payee using \"Add Payee Form\" filled out by payee<\/td><\/td><\/tr>
1.Add and Maintain Payees <\/td><\/td><\/td><\/tr>
2. Register payee invoices<\/td>Client will register invoices received from payees<\/td>Client<\/td><\/tr>
3. Maintain Payee information<\/td>Updates payee infonation (email, address,etc.) as necessary<\/td>Client<\/td><\/tr>
C. Quarterly Return of Tax Withheld on Payments for Services Rendered<\/td>Monthly analyze withholdings on Professional Services (PS). Pay the corresponding PS withholding in SURI monthly. Reconcile payments and file return quarterly.<\/td>OSI<\/td><\/tr>
D. Additional Services (If agreed)<\/td>Annually, during January and February, the 480s informative filing service will be carried out. Clients must confirm if they want this additional service.<\/td>Client<\/td><\/tr>
1. Filing Informative 480s<\/td>Client will provide information required by his accountant to complete this process.<\/td>Client<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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III. Receivables<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Data Entry Service<\/td><\/td><\/td><\/tr>
1. Add or Edit Customer<\/td>Accountant will create the customer with the information provided by the our client<\/td>OSI<\/td><\/tr>
2. Register customer invoices<\/td>Accountant will register invoices received by email from our client<\/td>OSI<\/td><\/tr>
i.Categorize Expense<\/td>Categorize GL Expense Accounts\n<\/td>Client<\/td><\/tr>
3. Send invoices to your customers<\/td>Client will send the invoices to their customers<\/td>Client<\/td><\/tr>
4. Apply deposits to posted invoices<\/td>Define or register deposits to corresponding invoices registered in the receivables module<\/td>Client<\/td><\/tr>
B. No \u201cData Entry\u201d service <\/td><\/td><\/td><\/tr>
1. Add or Edit Customer<\/td>Client will create the customer with the information provided by its customers<\/td>Client<\/td><\/tr>
2. Register customer invoices <\/td>Client will create and send the invoices to their customers<\/td>Client<\/td><\/tr>
3. Send invoices to your customers<\/td>Client will send the invoices to their customers<\/td>Client<\/td><\/tr>
4. Apply deposits to posted invoices<\/td>Define or register deposits to corresponding invoices registered in the receivables module<\/td>Client<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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IV. Filing and Payment of Monthly IVU<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
<\/td>On a monthly basis, the accountant will analyze monthly sales and file the Sales and Use Tax Return (IVU) before the 20th of the following month.<\/td>OSI<\/td><\/tr>
A. Biweekly deposits in SURI<\/td>Client will deposit in SURI on day 15 the IVU collected from days 1-14. And will deposit on day 30 the IVU collected from days 15 to 29 of the current month. The total deposits for the month must meet 80% or more of the IVU collected for the month.<\/td>Client<\/td><\/tr>
B. Monthly Sales<\/td>Client will provide or confirm their monthly sales before the 10th of each month.<\/td>Client<\/td><\/tr>
1. Sales analysis<\/td>Accountant will analyze the sales, imports, purchase credits, etc. provided for the filing of the Sales and Use Tax Return (IVU)<\/td>OSI<\/td><\/tr>
2. Filing of IVU Monthly Return<\/td>Accountant will file in SURI the monthly Sales and Use Tax return<\/td>OSI<\/td><\/tr>
3. Monthly IVU payment<\/td>Accountant will pay together with the filing of the return any difference between the deposits made in the month. This payment must be less than 20% of the total IVU collected in the month<\/td>OSI<\/td><\/tr>
4. IVU Municipal<\/td>Accountant will file and pay en municipality portal the portion corresponding to the IVU Municipal.<\/td>OSI<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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V. Payroll<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Add and Edit Employees Information<\/td>Client will create and maintain all employee information including, selecting the corresponding CFSE classification, apply the vacation and sick rule.\u00a0<\/td>Client<\/td><\/tr>
B. Payroll preparation<\/td><\/td><\/td><\/tr>
1. Attendance<\/td><\/td><\/td><\/tr>
i. Attendance configurations<\/td>Verify that all configurations are set up as requested.<\/td>Client<\/td><\/tr>
ii. Employee attendance configurations.<\/td>Verify and maintain employees\u2019 with specific configurations, waivers or penalties.<\/td>Client<\/td><\/tr>
iii. Verify and import the time cards.<\/td>Check the time cards and import the hours in the payroll module<\/td>Client<\/td><\/tr>
2. Process payroll on time<\/td>Process payroll two or three days before the payment date<\/td>Client<\/td><\/tr>
3. Submit payroll<\/td>Verify the payroll taxes in the payroll report.<\/td>Client<\/td><\/tr>
4. Approve payroll<\/td>Client will approve payroll and ensure that has funds available in corresponding bank account.<\/td>Client<\/td><\/tr>
5.Print and deliver checks<\/td><\/td><\/td><\/tr>
C. Payroll Taxes<\/td>The system will compute the corresponding payroll taxes for each payroll.<\/td>OSI<\/td><\/tr>
i. Option 1<\/td>OSI will deduct full amount of payroll liabilities from client\u2019s bank account and issue payments to appropriate agencies.<\/td>OSI<\/td><\/tr>
ii. Option 2<\/td>Client must make payments to the corresponding agencies for the total monthly payroll liabilities.<\/td>Client<\/td><\/tr>
D. Quarterly Payroll Tax Returns<\/td>The Tax Department will analyze and file the quarterly returns to the corresponding agencies.<\/td>OSI<\/td><\/tr>
E. Clients with Recurring Payroll<\/td>The accountant will process recurring payroll as long as the payroll is for a single employee (Owner) and on a monthly basis.<\/td>OSI<\/td><\/tr>
1. Approve payroll<\/td>The accountant will communicate with his\/her immediate supervisor for approval of recurring payroll to client.<\/td>OSI<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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VI. Financial Statements (Finance)<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Request information<\/td>Client provide ALCHAVO with information requested by the Accountant.<\/td>Client<\/td><\/tr>
B. Preparation of financial statements<\/td>Prepare, review and post Financial Statements. Send to client for review.<\/td>OSI<\/td><\/tr>
c. Review Financial Statements<\/td>Review financial statements received by your accountant and provide feedback.<\/td>Client<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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VI. Additional Available Services <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Workmen\u2019s Compensation CFSE (If agreed)<\/td>Provide provide workmen\u2019s compensation policy.<\/td>Client<\/td><\/tr>
1. Labor Class<\/td>Select labor class applicable to each employee.<\/td>Client<\/td><\/tr>
2. File \u201cDeclaraci\u00f3n de N\u00f3mina del CFSE\u201d<\/td>The tax department will file the \u201cDeclarai\u00f3n de N\u00f3mina del CFSE\u201d.<\/td>OSI<\/td><\/tr>
3. Payment Options<\/td><\/td><\/td><\/tr>
i. Option 1 - OSI will process payment<\/td>Client should provide credit card information or bank account information to pay in one or two installments as agreed. First payment in July, second payment in January.<\/td>Client<\/td><\/tr>
<\/td>Accountant will pay using CFSE portal as agreed with client one or two payments using client\u2019s credit card or bank account information.<\/td>OSI<\/td><\/tr>
ii. Option 2 - Client will process payment<\/td>Client should use CFSE portal to pay the amount for the workmen\u2019s compensation policy in one or two payments. First payment must be made in July, second payment on January.<\/td>Client<\/td><\/tr>
B. W-2 Forms (If agreed)<\/td>If agreed with client the tax department will fill out the W2 Form for each employee. Due date January 31st each year.<\/td>OSI<\/td><\/tr>
C. 480s Forms (If agreed)<\/td>If agreed with client the accountant along with the tax department will file a 480s informative for each payee subject to withholding or disclosure. Due date February 28th each year.<\/td>OSI<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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VI. Services to be provided by AFS CPA Group LLC (If agreed)<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Accounting Modules<\/th>Responsibilities<\/th>User<\/th>\t\t\t\t<\/tr>\n\t\t\t<\/thead>\n\t\t\t\t\t\t
A. Corporate Tax Returns<\/td>If agreed with client AFS CPA Group will file client\u2019s Corporate Tax Return - yearly Due date April 15th.<\/td>AFS<\/td><\/tr>
B. Individual Income Tax Returns<\/td>If agreed with client AFS CPA Group will file client\u2019s Individual Tax Return - yearly Due date April 15th.<\/td>AFS<\/td><\/tr>
C. CRIM - Property Tax Return<\/td>If agreed with client AFS CPA Group will file client\u2019s Return for Propiedad Mueble e Inmueble - yearly Due Date May 15th.<\/td>AFS<\/td><\/tr>
D. Municipal Volume of Business Declaration<\/td>If agreed with client AFS CPA Group will file client\u2019s Declaraci\u00f3n sobre volumen de negocio - yearly Due Date April 15th.<\/td>AFS<\/td><\/tr>
E. Corporate Annual Report - State Department<\/td>If agreed with client AFS CPA Group will file client\u2019s Corporate Annual Report with the State Department - yearly Due Date April 15th.<\/td>AFS<\/td><\/tr>
F. Exempt Corporate or Personal Annual Reports<\/td>If agreed with client AFS CPA Group will file client\u2019sExempt Corporate or Personal Annual Reports.<\/td>AFS<\/td><\/tr>
G. US Personal Tax Returns (1040 or 1040PR)<\/td>If agreed with client AFS CPA Group will file client\u2019s US Personal Tax Returns (1040 or 1040PR).<\/td>AFS<\/td>\t\t\t\t<\/tr>\n\t\t\t<\/tbody>\n\t\t<\/table>\n\t\t\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Service Responsibilities Acknowledgement Guide I. Bank Accounting Modules Responsibilities User A. Bank Statements Send bank statement to accountant or provide online access Client 1. Bank Reconciliation Tie out Bank balance with GL OSI a. Reconciliaci\u00f3n Electr\u00f3nica (Electronic Reconciliation) Download bank statement transactions electronically OSI i. Evaluate electronic transactions Evaluate bank balance and transactions sent by … Read more<\/a><\/p>\n","protected":false},"author":9,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"footnotes":""},"class_list":["post-4320","page","type-page","status-publish"],"yoast_head":"\nService guide - Alchavo.com<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.alchavo.com\/en\/service-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Service guide - Alchavo.com\" \/>\n<meta property=\"og:description\" content=\"Service Responsibilities Acknowledgement Guide I. Bank Accounting Modules Responsibilities User A. Bank Statements Send bank statement to accountant or provide online access Client 1. Bank Reconciliation Tie out Bank balance with GL OSI a. Reconciliaci\u00f3n Electr\u00f3nica (Electronic Reconciliation) Download bank statement transactions electronically OSI i. Evaluate electronic transactions Evaluate bank balance and transactions sent by ... 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