Managing the money your clients owe you is as important as managing the people you pay.
If your billing is simple, you can generate your invoices right in the system for printing and mailing.
Depending on your industry, if you generate more complicated invoices we can scan them into the system and place them on the Web site so you can apply payments and keep track of unpaid invoices. Also, if your invoices require some kind of support attached to them (e.g. the signed receiving report), you may scan and attach said support to the invoices in the system.
If your customers authorize you, you may collect electronically from their bank accounts (savings or checking) or from a credit card, any invoices generated to them.
E-mail Follow Up on Uncollected Invoices
You may follow up via e-mail on all your uncollected accounts receivable. You may personalize the message that will appear on the body of your e-mail. In addition, a copy of the due invoice is automatically attached to the follow up email. To avoid excessive, follow up by different employees, a history log function feature is available within the system. Such records the name of each person who has sent follow up emails (available in ALCHAVO.COM.BIZ only).
We maintain and present an on-line history of transactions for each Customer, in order for you to review and analyze trends. With this kind of timely information, you can review and decide on credit terms.
Aging of Your Accounts Receivables
You can view all your outstanding uncollected invoices from each and every customer separately so you can take action on the oldest amounts your customers owe. You can review scanned images of invoices sent and access your Customer’s history of transactions.
You can access relevant information of each Customer outside the office premises and working hours, e.g. telephone numbers, facsimile numbers, e-mails, addresses, contact persons, etc.
You will be able to segregate each deposit made by Customer and invoice collected, for future reference and analysis of tendencies and projections.